School Fundraising Terms and Conditions

Australian School Fundraising

A summary of the terms and conditions that relate to fundraising schools, by School Ribbons Pty Ltd:

  • REGISTRATION:
    • Schools must be registered and have the set-up complete with School Ponytails before fundraising can begin. Contact Fundraising@SchoolPonytails.com.au to register your school.
    • Open to Australian schools, clubs, and community groups only. Where "school" is mentioned below, this can also refer to "club", "community group" as applicable.
  • REQUIREMENTS:¬†
    • Authorisation for registration and use of the school name from Leadership and/or a P&C/P&F/Parent Body representative, on behalf of the school.
    • School logo for use online and in print.
    • School colours (uniform and sport) confirmed by Leadership and/or a P&C/P&F/Parent Body representative.
    • Contact details provided (email, phone).
  • DELIVERY TO SCHOOL:
    • Delivery to school is only available to registered schools.
    • Shipping charges will apply if the collated school orders do not reach AUD$150+. Shipping charges will be deducted from any fundraising share earnt.
    • Delivery dates are set between the school's contact person, and School Ponytails.
  • HOW TO:
    • Shoppers browse their school‚Äôs range, add to cart, and add a fundraising code to the cart to activate the fundraiser.
    • To find the range:¬†www.SchoolPonytails.com.au > Shop by school > Find your logo (or Select the state menu, and select the school‚Äôs name).
    • We MUST have the provided code placed in the checkout in order to track the sale. This can be found on the school's page.
    • Parents can add anything from our full store's range to the cart.
  • PAYMENT:
    • Sales are tallied at the end of term, and we send 20% of the applicable sales value to the school.
    • We will send an email requesting your bank details, and upon receipt, will transfer the amount payable within the following week.
    • Sales value refers to product sales after discount (ie. amount payable by the customer), and excludes shipping costs and taxes, and already discounted items (ie stockist orders at wholesale pricing).
    • The payment cycle is based off school terms in Western Australia, and operates from the Monday of Week 1, and ends on the Sunday night at the end of the holiday period. These dates vary term to term, but follow a ‚Äú12AM Monday Week 1 ‚Äď 11.59PM Sunday before next term‚ÄĚ system. Payments are tallied and processed after the end of the period.
    • If the school has an outstanding debt (eg unpaid Stockist order), we are within our rights to withhold the payment until the debt is paid.
    • Bank details must be in the name of the School, Parents Association, Club Name, Community Group Name. Payments cannot be paid to an individual.
References to "I" and "We" above relate to School Ribbons Pty Ltd trading as "School Ponytails", "Ponytails and Fairytales", "Sports Day Shop". ABN: 82 620 201 210. 

    This list of terms and conditions relating to the Fundraise with Bows program is not exhaustive, and is subject to change at the discretion of School Ribbons Pty Ltd.

    Shipping FAQs

    Delivery Time Impacts: Australia Post

    • We highly recommend choosing a tracked service for all parcels (i.e. not large letter). We have more insights and ability to ensure your parcel is delivered. Letters are the first service to be slowed down if there is a reason for delays in the network.
    • Weather events (floods, fires, etc), train derailments, and coronavirus issues are common causes of freight delays. From time-to-time, Australia Post will indicate delivery delays across a number of their services, including the Express Post network.¬†This can include OUTGOING and INCOMING mail. We will continue to get your parcels on their way urgently, however once we lodge them with Australia Post, we're at the mercy of the system! We continue to believe that the Australia Post network provides the most reliable service nationally and internationally, and ask for your¬†patience in your delivery. Please see the Australia Post website for their most recent¬†domestic interruptions.
    • If you have an event or other time requirement for your purchase, please take these delays in to consideration, and consult the Australia Post website to advise you on your delivery, as we cannot take responsibility if an item does not arrive to you in time due to postal delays. We recommend using a tracked shipping method (i.e. not large letter) as it's more reliable.
    • Please check your tracking, which is emailed to you if you choose Parcel Post or Express Post, and can be found inside "order details" on your shipping confirmation.
    • Express Post continues to be the fastest option for delivery. If you have ANY time constraints, choose this method.
    • We strongly advise against the "Large Letter, untracked" option. Yes, it's the cheapest, however it's also the first to be "slowed down" in favour of moving tracked parcels quicker should there be an issue.
    • ALL custom orders and pre-orders are likely to be effected by any freight delay. Turnaround time for custom orders or out of stocks is 4-8 weeks, plus your delivery time. These freight-related delays apply to ALL quoted delivery times, on this page and site-wide, and are out of our control. We do endeavour to keep to the estimated times when feasible.

    When will I get my order?

    Add to Cart

    This message indicates that we are most likely in-stock, and your product will be shipped on the next business day. Get your order in before 9am AWST, and there's a good chance it will be shipped same day!

    Pre-Order

    This message indicates that we are low in stock, or out of stock. We may have a delivery in transit, or may need to manufacture more of these for you.

    We always quote 4-8 weeks for any item that is out of stock (but they're generally shipped to you in about 3 weeks; we just like being safe with dates!). 

    Personalised products have set order cut-off dates. Please see the individual product page for details.

    T-shirts can take up to 7 business days to arrive.

    Chinese New Year factory closures may hamper our incoming deliveries. This occurs between January - March annually. See below for more details on ETAs.

    Orders shipped by Australia Post

    TRACKED PARCELS

    • For tracked parcels, we email the tracking link to you in your Shipping Confirmation email. If you can't see it, click "View Your Order" on your Shipping Confirmation email; this will click through to the tracking details. If you're still having troubles, reply to your confirmation email, and we'll get back to you ASAP.
    • For tracking, please use the provided AusPost tracking link, or the AusPost website.
    • We highly recommend downloading the AusPost app. You can manage your parcels in transit (even change delivery addresses!).
    • All dates are estimates and actual delivery dates may vary¬†(please contact Australia Post for an¬†estimated delivery time¬†from the 6171 postcode).¬†¬†

    XS Large Letter - size limited, untracked: 

    • Please note that this is an untracked "large letter" service and must fit within the strict Australia Post size guidelines.
    • We cannot trace this order once it is in the mail.

    Delivery to Parcel Lockers or PO Boxes may incur extra fees if the shipping supplier charges them. Letters cannot be shipped to Parcel Lockers (check your Parcel Locker T&Cs). If undeliverable, your letter will be returned to us in ~4-6 weeks.

    Tracked Parcel Post:

    • Can take 5-10 business days. Refer to Australia Post for estimations from the 6171 postcode

    Tracked Express Post:

    • Can take 1-3 business days.¬†Refer to Australia Post for estimations from the 6171 postcode.
    • Orders shipped by Express Courier (e.g. StarTrack National Premium ATL, TNT)

    AEROSOL PRODUCTS: 

    • Please note that these products (e.g. coloured hair spray) can not be sent via Australia Post's services.
    • Orders of aerosols will have the option for Road Only courier services, Australia-wide. We will be in contact if there are any adjustments required in regards to your shipping charges.
    • Hair spray products may not have the "Free Delivery to School" offer available, due to the high shipping costs associated with these products.

    StarTrack orders usually take 1-5 business days from order fulfillment. 

    • All StarTrack National Premium ATL¬†orders come with Authority To Leave - please be sure you have written your delivery address correctly. Refer to StarTrack for estimations from the 6171 postcode.

    FREE Pick-up from our WA DC

    • Just choose "Pick-up" as your delivery option
    • Unless otherwise advised, collection is¬†Monday - Friday 9am - 1pm
    • Please note that we do not keep any cash or valuables on the premises
    • You will find us on the corner of Toynbee Way and Paxton Way, at¬†Unit 4, 21 Paxton Way, Port Kennedy (we're inside the Silicone Beads Australia building).

    Deliver to school

    This is really important:

    All "deliver to school" orders are held back in our Distribution Centre for the shipping date set by your fundraising school or club.

    This could be the next day, or it could be weeks or months away. Please contact your school or club's parent committee to confirm the next delivery date. It's usually once per school term.

    If you would rather get your order now, you can certainly choose Parcel Post or Express Post, and we'll get it on the way!

    Orders arrive individually packed and labelled. Select your school from the drop down menu, and take note of the delivery time frame. This option is only available to those with students enrolled at the school / club.

    If you choose "Deliver to School" as your shipping method, but we can't see your school details, we'll get in touch by email. If your school isn't registered to fundraise, there will be shipping costs associated with your order, so we'll forward you an invoice. 

    If your school's not registered, and you'd like to present some info to them, we can send you an Info Kit.

    Custom orders

    Custom items are likely to need manufactured, and this takes 4-8 weeks. All orders containing custom items will be posted once all items on the order are available, unless you select otherwise.

    If we have some products from your order in-stock now, we'll contact you via email with an option for split delivery if you've not made the selection already.

    • If you choose this option, we would send your in-stock items now, and your custom items when they arrive.
    • There are extra shipping costs associated with this option, so we'll send an invoice incase this is the option you'd prefer.
    • Just reply to the email, or pay the invoice, to have your order split in to 2 parcels.¬†

    Please note that during the Chinese New Year period (this changes every year, but occurs from late January - March), custom orders will take up to 12 weeks to arrive. 

    International orders

    Thanks for checking out our Aussie bow store!

    • Customs in your country may charge taxes when your parcel arrives
    • We do not automatically include your country's taxes when you purchase. Please keep this in mind when evaluating the cost of your goods
    • We use international couriers and Australia Post to ship internationally.
    • All products, shipping, and pricing is quoted in $AUD

    Wholesale orders

    Shipping fees go by weight/cubic size of your parcel. As a general guide:

    • Small satchels to 5kg = $10.60 shipping by Australia Post Parcel Post service
    • Medium satchels¬†to 5kg¬†= $14.50 shipping¬†by Australia Post Parcel Post service
    • Large satchels¬†to 5kg¬†= $18.25 shipping¬†by Australia Post Parcel Post service
    • Extra large satchels (e.g. 300 curly ties)¬†to 5kg¬†= $21.95 shipping¬†by Australia Post Parcel Post service
    • Orders with aerosols = $41+ shipping¬†by StarTrack Road Express service, depending on the size of your order. Note that there are dangerous goods handling charges included in this price.¬†¬†

    Optional Express Post upgrades available (email for a quote).

    Retail/online discounts and offers are not available to wholesale customers/purchases (as they are already discounted).

    Office/Distribution Centre closures

    • New Year‚Äôs Day
    • Australia Day
    • Labour Day
    • Good Friday
    • Easter Monday
    • Anzac Day
    • WA Day
    • Queens Birthday
    • Christmas Day
    • Boxing Day
    • 2 weeks circa Christmas and New Year: limited hours. Shipping delays may occur, and Click and Collect times will vary/may be unavailable. Please check our¬†Facebook page¬†for the most up to date information
    • New Year's Eve

    If you have any further questions about your order, email us at Hello@SchoolPonytails.com.au or click the Message Us button at the bottom of this page.