The Ultimate Guide to the Election Day BBQ
Don't forget to grab your #DemocracySausage Poster / Facebook Image. Credits to @SchoolPonytails appreciated
- Find out if your school is a registered polling place, and how many voters are expected.
- Contact your local AEC office to see if there's any paperwork required for running an event during the election (e.g. Sausage Sizzle). There may be a form that needs a signature from the Principal. Ask if they can pop your fundraiser details on the "where to vote" website.
- Think about opportunities: are you saving for a School camp? Leavers' festivities? New playground? You may be able to get different groups involved with volunteering (e.g. the student council, parents, etc) dependent on the purpose of your fundraiser.
The Sausage Sizzle
Plan your day, and your volunteer requirements:
- AM Bacon and egg rolls
- PM Sausage sizzle
- ALL DAY (8am - 4pm): coffee van (or hire a coffee machine) and cake stall
How much food will I need?
- Sausages: 13 serves/kg (75g/serve).
- Bacon: 20 serves/kg (50g/serve).
- Eggs: 2/3 ratio to number of bacon serves.
Real life experiences:
|# of Voters||Bacon & Eggs Sold||Sausage Sizzles Sold|
|700||100||150 (4kg onion)|
|1200||140 (75% had eggs)|
|1500||585 (9kg onion, 16 loaves)|
|2500||200||650 (15kg onion, 30 loaves, 100+ rolls)|
|3000||96||200 (and 100 cupcakes + 50 scones)|
How much should you sell them for?
How many volunteers do you need?
- 1-2 on the BBQ
- 1 taking orders and handling cash
- 1 assembling and serving the food
- 1 on drinks
- PLUS separate cake stall and coffee station
- Consider buying pre-sliced frozen onions.
- Ask for your buns to be pre-sliced.
- Avoid cream on cakes - you won't need to worry about refrigeration!
- When you're pricing, charge full dollar amounts (or 50c) where possible - this reduces the amount of change you'll need to carry.
- Get a Square reader to process card payments. Ask in our online community for a registration code that will give you $1000 fee free processing.
- Sell off any unused meat. You'll avoid wastage and get a bit extra in the till.
- A suggestion for your float: $200 float = 4x $20, 4x $10, 6x $5, 20x $1, 20 x $2 coins, 20 x 50c.
- Don't forget a donations/tips tin: no one likes change jingling in their pockets, so encourage them to donate it to your cause instead!
- Health and safety: chat to your canteen manager, and consider things like disposable gloves, closed shoes (no thongs), shirts (no singlets), and tieing back long hair.
While you're in fundraising mode:
Another absolute no-brainer fundraising opportunity for schools is to FUNDRAISE WITH BOWS.
School Ponytails supplies uniform bows and carnival gear from our Australian store, around the world. We also operate the multi award winning Fundraise with Bows program.